Overview:

This role supports a visionary leader across multiple aspects of his professional, family, and community life. As an Executive Virtual Assistant (EVA) or Executive Assistant (EA), you’ll handle operations, scheduling, bookkeeping, property management, forum/coaching support, and marketing coordination. The right candidate is proactive, detail-oriented, and thrives on taking ownership with discretion and excellence.

You’ll be part of a purpose-driven, growing environment where organization and initiative are highly valued. This opportunity is ideal for someone who anticipates needs, enjoys being trusted with meaningful responsibilities, and takes pride in keeping projects and priorities moving forward as a true partner.

If this excites you, don’t wait—submit your application today!

Key Responsibilities

1. Convene Forum & Coaching Support

• Schedule and manage events: forum groups, 1:1 sessions, member discovery calls, regional/ICS events, and social outings.
• Maintain organized Google Drive folders with updated content, speaker materials, notes, contacts, consultants, and referrals.
• Manage LinkedIn messaging for outreach and follow-up.
• Prepare recaps for Forum Days, Opportunity Challenges, and 1:1 coaching sessions.

2. Property Management (Airbnb)

• Handle guest communications with professionalism and care.
• Coordinate cleaners, supplies, and maintenance requests.
• Provide payout updates to family members.

3. Bookkeeping

• Categorize daily/weekly transactions in YNAB.
• Maintain a list of clarifications for review.
• Provide weekly summaries to streamline reconciliation.

4. Calendar & Email Management

• Triage across Gmail and Outlook accounts.
• Create and maintain filters and automations.
• Synchronize calendars; ensure agendas, invites, and events are accurate.

5. Family & Household Planning

• Schedule family events, boating reservations, and ski passes.
• Manage errands and household tasks.

6. Business Startup Support

• Process, review, and sign incoming documents.
• Respond to inquiries and maintain progress/application documentation.
• Support updates on Kajabi/Skool platforms.

7. Content & Marketing

• Edit and post content consistently across channels.
• Collaborate on marketing strategy.
• Manage email/text lists and Facebook groups (leveraging Peripheral Group Academy growth strategies).

Desired Traits

• 2–3 years of proven experience as an Executive Assistant or Virtual Assistant supporting multiple domains.
• Strong organizational, written, and verbal communication skills with advanced English proficiency (C1–C2).
• Tech-savvy with tools such as Google Workspace, Outlook, YNAB, Kajabi, Skool, and social media platforms.
• Highly proactive, adaptable, and detail-focused.
• Exercises discretion and professionalism at all times.
• Thrives in a growing environment where initiative and ownership are expected.
• Reliable setup with a stable internet connection and your own laptop or desktop computer

Why Join Us?

• Be part of an amazing remote community that values collaboration, integrity, and excellence. https://www.weremoto.com/about-us
• Work from home with flexibility and a healthy work-life balance.
• Enjoy paid time off and holidays aligned with both U.S. and your home country’s celebrations.
• Access to private health care contributions through our benefit partners.
• Ongoing professional development with personal executive coaching to help you grow.

Schedule & Growth Path

• This role will begin part-time (20 hours per week) to allow for staggered onboarding, giving you the chance to ease into responsibilities smoothly.
• Starting part-time compensation: $500–$600/month, depending on experience.
• There is the possibility for this role to grow into a full-time position (40 hours per week) as responsibilities expand and the partnership develops.
• Full-time projected compensation will be discussed during the interview process.
• Work will be aligned with Pacific Standard Time (Seattle-based client), so flexibility to match that time zone is required.

If you’re an experienced Executive Assistant or Virtual Assistant who is ready to take ownership, contribute across multiple areas of life and business, and grow in a purpose-driven environment, we’d love to hear from you.

Apply today and take the first step toward this exciting opportunity!